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Racetrack management systems

EVENT REGISTRATION

Watch the how to video below:

The event registration portion of the software can be used with or without the optional digital pen pads.  Digital pen pads are used for capturing digital signatures for w9’s and also for allowing the drivers to tap the screen to draw their pill numbers (it also displays the number they drew on the pen pad display).  Below instructions describe how to use it both ways.

  1. From the main screen load your active event either by clicking on the blue bar at the top or by double clicking on the event on the calendar.
  2. By default the registration menu will be selected upon loading the event (the top button labelled “REGISTRATION” will be green showing it is activated).  Across the top of the registration menu are tabs for all of the classes that you have setup for this event (if you see some missing or need to add some, click on the “MODIFY RACE” button at the top).  Click on the tab of the class for the person registering.  If they have a profile in the system and are linked as a driver to a car in the system then their name will show up in the grid on the left labelled “AVAILABLE REGISTRANTS FOR ACTIVE CLASS”.  If you do not see their name in the list on the left then they either don’t have a profile in the system or they are not linked as a driver to a car in the system- this will be explained further below.

  3. TO REGISTER A DRIVER THAT IS IN THE LIST:
    1. Double click on their name
    2. A box will appear similar to the one below which will show all of the cars in that class that they are set as a registered driver for.

      OPTIONAL: If you need to associate this driver with someone else’s car that has been at the track before, click the yellow bar at the bottom.  There will be a drop down to select the owner of the car this driver will be driving.  It will then display the cars that owner has in the system.  Double click the car in the list to associate it as the car that this driver will be driving for this race.

      You will then see the car in the list of available cars for this driver

    3. Double click on the car from the list (or select the car then click on the “REGISTER SELECTED CAR” button) that you want to register this driver as driving.  If you do not see their car in the list, click the “ADD A NEW CAR” button to add one.

      OPTIONAL: If you are preregistering this driver for the race, click on the PRE REGISTER checkbox.  This will then put the driver under the “pre register” fold out on the right side of the screen.  To register them once they are preregistered, just double click on the driver in the pre registered list (it will then draw their pill and log their transponder once it is double clicked from the pre registered list).

    4.  If the race class is set as a pill draw starting lineup, the system will then prompt for you to draw their pill number.
      1. WITHOUT PEN PAD: To draw a pill without using the digital pen pad tap the enter key or click “draw pill”.  It will show the pill range at the bottom- if you need to change this range it can be managed under the settings menu of the main page.  You can also manually enter a pill from this screen or cancel to draw the pill later.  Once finished, click the close button.
      2. WITH PEN PAD: Once you double click the car the pen pad will have a button appear on the screen for the registrant to tap to draw their pill.  Once tapped, it will then draw the pill and will display it on the pen pad screen and the software pill draw screen.  Once complete click the close button.  NOTE: The pen pad will not allow the registrant to draw more than one pill no matter how many times they tap it.
    5.  If the class is set to use transponders, the link transponder window will appear.  Type in the transponder ID number then click save.  If this is a rental transponder make sure the Xponder Type checkbox is checked as a rental at the bottom.  This will log the driver and the transponder ID which can be viewed from the transponder rental button and will allow you to check them back in when they are returned.
    6.  The driver should now be in the listing as “REGISTERED” on the right side grid.  If you do not see them click on the “Refresh” button at the top next to the grid.

  4. TO REGISTER A DRIVER THAT IS NOT IN THE LIST:

    1. Click on the fold out panel on the left labelled “CLICK TO VIEW ALL PROFILES LISTING”.  This will pop out a listing of all of the profiles in the system.
    2. Use the search bar at the top and find the drivers profile.

      IF YOU SEE THE PROFILE IN THE LIST:

      1. If you find the profile it means that they are not associated with a car as the driver.  Click the “ADD CAR” button at the bottom to add a car making them the driver or find the owners profile and then right click the car to edit it to set the driver as the driver of that car.
      2. Once the profile has been assigned as a driver of a car, fold the panel back in and then click the “REFRESH” button to the right of the Available Registrants grid.  You should now see the registrant in the listing.  Now register them as normal by double clicking on their name in the list.

        IF YOU DO NOT SEE THE DRIVERS PROFILE IN THE LIST

        1. Click on the ADD NEW PROFILE button at the top of the listing of names.
        2. Enter in at least the drivers first name and last name then click the button midway down the screen labelled “CLICK TO ADD CARS – NOTES – SPONSORS”
        3. Now click on the ADD button under “Registered Cars”.  Note: if you are adding this profile for someone who is going to be driving a different owners car you can bypass the adding of a car step and just click the “Save” button at the top of the screen.
        4. Enter in the information for the car then click “ADD”.  You should now see the car under REGISTERED CARS.  Now click “SAVE” at the top of the screen.
        5. Click the caption of the fold out panel to fold it back to the left and then click the refresh button next to the Available Registrants grid for the class you added the car / profile for.  Their name should now be in the list of available registrants.  To register them, double click on their name in the list.
          QUICK ADD METHOD:

          1. Alternatively you can click on the “CREATE A NEW PROFILE” button in between the grids of this window if you know this registrant has never been at your track before.  It will bring up the same window as the other method for creating a new profile / adding a car.  Once completed click save at the top then refresh the available registrants by clicking the refresh button at the top next to available registrants.

            IF YOU USE THE WESTHOLD TRANSPONDER SYSTEM:

        6. Once all drivers are registered for all of the classes, click on the “TRANSPONDER SYSTEM EXPORT” button to the right of the registered drivers for each class.  A window will appear to save the export file which will be named the name of the class (this will be the name they show up as under the Assign tab in your RaceManager software).  Click save.
        7.  You will then see a message stating the drivers for that class have been exported successfully.
        8. Now click open RaceManager and click on the Assign tab.  All of your drivers should now be there that were exported out.